Privacy policy

Purpose of this Notice

This Notice explains how Leeds33 (Cultural Education Partnership) will collect and use your personal data for communications.

Please see below for more information on the activities covered by this Notice.

Throughout this Notice, “Leeds33” “we”, “our” and “us” refers to the Leeds33 (Cultural Education Partnership). “you” and “your” refers to all other individuals signed up to our mailing list and membership.

We are the data controller for personal data that we process about you.

Changes to this Notice

We are likely to make changes to this Notice on an ongoing basis.

You can obtain the current version of this Notice by emailing hello@leeds33.com.

If there is anything you are unclear about, please email hello@leeds33.com. We will be happy to answer any queries you may have concerning this Notice or the way in which we process your personal data.

Where does Leeds33 get your personal data from?

We obtain personal data regarding you from the following sources:

• Data you provided when you:
• signed up to our mailing list online
• provided information through our website
• registered to attend a related event
• completed and returned surveys or response forms such as contact preference forms, Gift Aid forms (by mail, email or via our website)
  
  

Third party sources

• from third party sources such as Companies House data or other public sources for example the world wide web.
• via the data transfer from Leeds Culture Trust that took place on 17^th January 2024.
  
  

Categories of personal data being processed

We will collect and process personal data about you.

Personal data may contain “sensitive personal data” as described under the

DPA and “special categories of data” as described under the GDPR. Such “sensitive personal data” or “special categories of data” is information about your racial or ethnic origin, religious beliefs or other beliefs, physical or mental health or, in relation to DPA only, other conditions and information concerning any criminal offences or criminal proceedings. This data would only be used if (i) you have directly provided it yourself (with your consent), for example during one-to-one conversations with our representatives or collected for event management purposes e.g. for assessing access requirements arising from a disability or (ii) it has been sourced from information that we believe you have clearly made public, for example details of patrons/trustees/supporters on charity/society websites.

• The data we may process includes:
• your title, name (including former name or alias), gender, date of birth
• your contact information (address, telephone, email, social media)
• your business details including positions, organisation, professional memberships and qualifications
• events you have been invited to and whether or not you have responded or attended
• we will keep a record of interactions with you for future reference and to help tailor further communications with you; as part of this, some emails sent by the Leeds33 may record whether the email has been opened and whether any links have been clicked on
• generally information that you have decided to share with us

As with most websites certain actions you take will be recorded anonymously as cookies by the Leeds33 website. 

The purposes for which we process your personal data

We will use your data to help us manage our relationship with you. Please see the “Communications” section for information on the communication that we may have with you. We may also process your personal data for the following purposes:

Administration

• to help to undertake due diligence for, and to progress, any funding applications, projects or other activities that we may be undertaking jointly with you
• event registration
• to keep a record of communications between you and us
  
  

Keeping your data up to date

We will update the data we hold on you from time to time. For example, if you provide us with new contact details or change your details on the Leeds33 website or social media sites such as LinkedIn. We will respond to any request for your data to be updated.

If you would like your data to be updated please email hello@leeds33.com.

We may update your contact details by using third-party sources/services such as Royal Mail NCOA (National Change of Address). We also use these services to check if there are people we should no longer contact (for example, if someone has died). Where third parties provide these services to us they are only allowed to use your data in accordance with the strict instructions of Leeds33. The third party is required to hold the data confidentially and securely and will not use your data in any other way. Your data will only be kept for as long as necessary and will then be destroyed.

If you prefer for us not to use third party sources to update your data, please email hello@leeds33.com.

Who can see your data?

Your data is held securely within Leeds33. Access is strictly controlled.

In addition to third parties helping us keep your data up to date, in order to boost functionality and efficiency, we may employ IT experts from outside of Leeds33 to aid with the development of our systems. They may have access to information which is necessary to complete the specific task for which they are appointed. These experts will provide their services in accordance with the strict instructions of Leeds33. In particular they must respect confidentiality and to the extent they do need to temporarily hold any data, that data must be held securely, strictly used only for the agreed purpose, kept for only as long as necessary and then destroyed.

We will not sell or share your data to third parties for their commercial purposes.

Communications

We will from time to time communicate with you by email, post and telephone to pursue the purposes mentioned above. In particular we regularly communicate with people for the following purposes:

• share news about Leeds33 and our partners
• update you on opportunities regarding cultural education
• invite you to events

If you prefer not to have your personal data used for any or all of the above purposes, please email hello@leeds33.com.

If the telephone number we have for you is registered with the Telephone Preference Service (TPS) we would only contact you on that number for administrative purposes unless you have given us permission to contact you on this number for other purposes.

If you are unsuccessful in unsubscribing from our communications and/or remain concerned, please contact hello@leeds33.com.

Retention

Generally Leeds33 will look to retain personal data until a relationship no longer exists or the individual asks us to remove it from our records. We will routinely remind you of your right to have us remove your personal data.

If you decide that you no longer wish to receive communication from Leeds33 please be aware that we still need to retain a minimal amount of personal data so that we can keep a record that you have asked us not to contact you.

Your rights as a data subject

Under GDPR you have the right to:

• withdraw consent where that is the legal basis of our processing
• access your personal data that we process
• rectify inaccuracies in personal data that we hold about you
• be forgotten, that is your details to be removed from systems that we use to process your personal data
• restrict the processing in certain ways
• obtain a copy of your data in a commonly used electronic form; and
• object to certain processing of your personal data by us

Please see ico.org.uk for further information on the above rights. You may also contact hello@leeds33.com for further information.

You have a right to complain to the Information Commissioner’s Office about the way in which we process your personal data. Please see ico.org.uk.

Legal basis for processing your data under GDPR

GDPR is a new law and it has not yet been applied to circumstances similar in context to our research and innovation partners. The extent of lawful grounds for processing data has yet to be fully understood. As legal views mature Leeds33 may change its views on its legal basis for processing.

Leeds33 will sometimes process your data based upon your consent.

Leeds33 will also be processing data often on the basis that it is necessary to enable it to meet its contractual commitments to you.

Sometimes Leeds33 will be processing your data because you have clearly made it publicly available.

Finally, Leeds33 believes that its activities are necessary for the purposes of the legitimate interest of Leeds33 and other third parties. These interests are not overridden by the interests and fundamental rights or the freedoms of the data subjects concerned. Legitimate interests of Leeds33 and third parties focus around supporting cultural education.

It is recognised that some of the above grounds will overlap and that Leeds33 could rely on multiple grounds justifying its lawful processing.

Concerns and contact details

If you have any concerns with regard to the way your personal data is being processed or have a query with regard to this Notice, please email hello@leeds33.com.